Privacy Policy

Effective Date: 02/09/2025

Introduction

Tulsa Genealogical Society (TGS) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website, https://tulsagnealogy.org, and use our services.
By accessing or using our website, you agree to the terms outlined in this policy. If you do not agree with any part of this policy, please do not use our website.

1. Information We Collect

We collect the following types of personal information when you register for an account, use our website, or interact with us:

  • Account Information:  When your TGS online account is created, we collect personal details such as your name, email address, username, and password from your membership application.
  • Profile Information: You may voluntarily provide additional information in your profile, such as genealogical data, family tree information, and other relevant content.
  • Usage Data: We may automatically collect certain information when you visit our website, such as IP addresses, browser types, pages viewed, and time spent on our site.
  • Cookies and Tracking Technologies: We may use cookies, web beacons, and other tracking technologies to enhance your user experience and gather usage data. You can manage your cookie preferences through your browser settings.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

  • To Provide Services: To create and manage your user account, and provide you with access to the genealogy resources, tools, and features available on our website.
  • Communication: To send you important updates, newsletters, and announcements related to our services and organization. You can opt-out of marketing communications at any time by info@tulsagenealogy.org.
  • Improving Our Website: To analyze usage trends, improve the functionality of our website, and enhance the user experience.
  • Legal Compliance: To comply with legal obligations, resolve disputes, and enforce our terms and conditions.

3. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties. However, we may share your information in the following circumstances:

  • With Service Providers: We may share information with trusted third-party vendors who assist us in operating our website, such as our newsletter service. These third parties are required to maintain the confidentiality and security of your data.
  • Legal Requirements: We may disclose your personal information if required to do so by law, such as in response to a subpoena, court order, or other legal process.

4. Data Security

We take reasonable precautions to protect your personal information from unauthorized access, alteration, or disclosure. This includes using encryption and secure servers, as well as implementing regular security audits.
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

5. Your Rights and Choices

As a user, you have the following rights regarding your personal information:

  • Access and Correction: You can access and update your account information by logging into your account.
  • Data Deletion: You can request the deletion of your account and personal data by contacting us. Please note that certain data may be retained for legal or operational purposes.
  • Opt-Out: You can opt out of receiving marketing communications at any time by following the unsubscribe instructions in the emails you receive or contacting us directly.

6. Children’s Privacy

Our website is not intended for children under the age of 18, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make changes, we will update the “Effective Date” at the top of this page. We encourage you to review this policy periodically for any updates.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices, please contact us at:

Tulsa Genealogical Society
info@tulsagenealogy.org
P.O. Box 35106
Tulsa, OK 74153